Contract Notarization in Dubai | Online Notary and Legal Agreement Services

Looking for a Contract notarization in Dubai? The appropriate procedure varies according to the type of agreement, the parties who will sign it and the recipient of the agreement. Superior Translation Services can help you comprehend the documentation, arrange available online notary services and prepare an Arabic legal translation as may be required. Before signing anything, whether it be a payment agreement, a business agreement or a lease agreement, first check if it requires notarization, Ejari registration or any other type of attestation. We can help you understand what to do next, what paperwork you need in place and what service route it can be sent to so you don’t have to worry about needless delays before you submit it.

What Are Contract Notarization Services in Dubai?

Notarization of contracts in Dubai is the official legal process of verifying or enrolling a valid legal agreement in accordance with the legal procedures of Dubai and the UAE as a whole, by a legally authorized notary. The main purpose of the process is to establish the identity and legal capacity of all signatories to the document, to ensure that their signature was given by choice, and to ensure that their signatures are authentic.

Notarization is the process whereby a private document is made official through a process governed by Dubai Law No. 4 of 2013 (as amended). This places the contract on a stronger footing in court processes before Dubai Courts or other courts, since the signature party will be much more difficult to challenge the signature and/or make claims of authorization in due course. But it is crucial to differentiate between the service of preparing a document and providing translation services and the legal procedure of notarizing, which can only be done by an official government notary or an authorized Private Notary Public in Dubai. 

Which Types of Agreements Can Be Notarized in Dubai?

There are several types of agreements which may be submitted for formal notarization between people and business entities, depending on the nature of the agreement, legal structure and the needs of the parties or authorities involved. 

Agreement Between Two Parties

Sometimes, when people or companies enter into a formal contract with one another, it has to be notarized in order to make it legally binding. Common examples include: 

• Individual to Individual & B2B Contracts: Service contracts, settlement contracts and commercial contracts.
• Partnership Agreements & Corporate Resolutions: Share sale agreements, Memorandum of Association (MOA) amendment, and side agreements (where notarized under law).
• Contractual Rights & Obligations: Statement of individual responsibilities, liabilities and conditions of default under UAE laws. 

Payment and Settlement Agreements

In the financial relationship, get a notarized payment agreement which guarantees security for all parties. 

• Debt Acknowledgements: Official statements of existing debts and commitment dates for debt settlements.
• Payment Instalment Arrangements: Scheduled payments outlining payment dates, interest terms (if applicable by law) and consequences of non-payment.
• Loan Repayment Agreements: These are agreements for personal loans or business loans undertaken between two parties to make the loan legally enforceable in Dubai Courts. 

Commercial and Lease Agreements

Notarization is often required in commercial real estate transactions and with certain types of landlord/tenant agreements: 

• Complex and High Value Commercial Lease Notarization: Complicated or costly commercial lease notarizations that involve unusual legal provisions, fit out, or corporate guarantees.
• Lease Agreement Notarization in Dubai: Certain types of residential leases use Ejari while other longer-term leases, corporate, and/or special types of lease agreement in Dubai require a formal notarized lease agreement or lease agreement with notary to impose unique contractual covenants on the parties. 

Online Contract Notarization in Dubai | How Does It Work?

Dubai Resolution No. 137 of 2022 has granted full recognition of the electronic and telecommunications-based notary procedures, enabling eligible documents to be processed seamlessly via digital channels without the need for the parties to visit a notary public office. 

1. Submit Identity Credentials & Contract Document: Ensure the contract document and identity credentials are prepared and submitted via an accepted digital submission portal or legal support providers.
2. Identity Verification & UAE PASS: The notary verifies the identity of the signers remotely either by using their UAE PASS or through verified video calling procedure under the guidance of the notary.
3. Application Review & Fee Payment: The notary examines the legal fitness of the contract and pays the fee. If accepted, appropriate government notary fees are paid online.
4. Electronic Signing & Verification: Parties sign the document digitally in a secure manner.
5. Issuing the Electronic Instrument: The notarizing notary applies their electronic seal and signature, thus creating a digitally verified notarized instrument with a verifiable QR code. 

Documents Required for Contract Notarization

It is important for parties to be able to prepare a complete document dossier in advance so that processing of the file may be carried out smoothly without being rejected or delayed in the process. Each contract and notary has its own specific requirements, but the typical list comprises: 

• Emirates ID & Passport Copies: Copies of valid identity documents for all the individual signers or company representatives.
• Final Draft of the Agreement: Unsigned draft of the agreement in bilingual format or translated into Arabic.
• Company Trade Licence: A Trade Licence is required for any business entity when engaging in a contract.
• Memorandum of Association (MOA): The corporate charter documents of signing authority.
• Board Resolution or Power of Attorney: An official document that gives the legal representative the authority to sign for the company or person.
• Arabic Legal Translation: This is a required Certified translation for any agreement in foreign language. 

Arabic Legal Translation for Contract Notarization

The United Arab Emirates official legal language is Arabic. According to Dubai Law No. 4 of 2013, Article 27, any legal instruments that are submitted for notarization must be accompanied by an official Arabic translation.

The contract should be written in a dual column, bilingual format or be translated into Arabic by a licensed legal translator recognized by the UAE Ministry of Justice, irrespective of the language in which the contract is written. The role of a legal contract translator in Dubai is extremely crucial: a minor mistake in translating legal terms, indemnity or payment provisions can result in different interpretations of the contracts or even rejection by the notary.

Contract Notarization vs Lease Registration vs Attestation

Understanding the distinction between notarization, tenancy registration, and document attestation prevents costly administrative missteps.

Notarized Lease Agreement vs. Ejari Registration

Notary service for a contract does not constitute Ejari registration. The Dubai Land Department’s (DLD) official system that registers tenancy contracts for property regulation, utility connection and residency requirements is called Ejari. Ejari is the legal requirement for standard tenancy recognition in Dubai but some non-standard or commercial tenancy contracts could be notarized to ensure certain corporate guarantees.

Contract Notarization Fees and Processing Time in Dubai

• Nature and Value of the Instrument: Non-financial declarations have fixed fees, financial contracts (such as payment agreements or debt acknowledgements) have fee percentages capped by law, depending on the value of the contract.
• Additional Fees for Number of Signatures & Pages: Further additional fees for extra signature(s) per party, and extra supplementary pages.
• The administrative rates differ between service types (public notary office visits and private notary processing/electronic notary requests).
• Drafting and Translation Costs: The fees charged by a third party for the drafting of legal contracts or for getting their work translated into Arabic are paid separately from the government’s fees. 

The processing time for an online contract notarization usually takes one working day.

Why Choose Superior Translation Services?

Dubai’s legal paperwork requirements are intricate, and precision and effectiveness are essential. Superior Translation Services provides complete legal assistance to help you complete the notarization process smoothly: 

• Online Notary Assistance: Support and guidance on digital application forms, document upload and UAE PASS verification.
• Certified Legal Translation: Certification of the legal translation done by Ministry of Justice-certified translators, which is completely compliant.
• Documentation Review: Thoroughly review draft contracts and corporate authority documents before submission to notaries to avoid delays.
• End-to-End Attestation: Legal translation service, notarization service and MOFA Attestation service all in one. 

Get Assistance with Contract Notarization in Dubai

To prevent unnecessary delays and ensure legal contracts are fully compliant with the standards set by Dubai notary, it is important to avoid unnecessary delays. Discuss the requirements of the contracts to be notarized and get a thorough review of all of the documents with our experienced team today. 

Superior Translation Services

• WhatsApp: +971 50 282 7098
• Email: info@superiordubai.com
• Website: www.superiordubai.com
• Address: Office #48, 6th Floor, Al Abbas Building 2, Bank Street, Khalid Bin Al Waleed Road, Behind BurJuman Mall, Dubai, UAE

Give our staff a call before you submit your application to discuss the details of your agreement, translation needs, and online notarization options.